The objective of this policy is to reminds personnel of their responsibilities with respect to electronic communications, and specifically to social media. The Company recognizes that this is a rapidly evolving area and continues to review and evaluate new technology controls with the goal of allowing increased usage where regulatory requirements can be met. Accordingly, while the below reflects our current policies, permitted use of social media may be expanded by Company as technology controls are improved.
This policy covers all individuals working at all levels and grades, including full time and part-time employees, fixed-term employees, consultants, contractors, casual and agency staff and volunteers (collectively referred to as staff in this policy).
Third parties who have access to the Company’s electronic communication systems and equipment are also required to comply with this policy.
For the purposes of this policy, social media includes:
• Social and business networking sites, such as LinkedIn, Xing, Facebook, etc.
• Micro-blogging sites, such as Twitter
• Weblogs, including corporate blogs, personal blogs, and blogs that are hosted by external corporate or media companies
• Video and photo sharing sites, such as YouTube, Picasa and Flickr
• E-commerce sites, such Amazon and e-Bay
• Forums or discussion boards, such as Yahoo groups or Google groups
• IT support and discussion forums
• Online news portals and newspapers which allow users to submit comments to articles and other material
• Any other website, internal or external to Company, which allows individual users or companies to post content
1.1 PROCEDURE OWNER
1.3 APPLICABLE REGULATIONS
1.4 RELATED [COMPANY] NORMS AND PROCEDURES
1.6 AUDIENCE AND SCOPE
1.7 DOCUMENT SUPPORT
2. DEFINITIONS & ABBREVIATIONS
3. USE OF SOCIAL MEDIA FOR BUSINESS PURPOSES – GENERALLY NOT PERMITTED
4. PERSONAL USE OF SOCIAL MEDIA – GENERALLY PERMITTED
4.1 WHAT IS NOT PERMITTED
4.2 BEST PRACTICE WHILE USING SOCIAL MEDIA
5. RESPECT COPYRIGHT, FAIR USE AND FINANCIAL DISCLOSURE LAWS.
5.1 REMINDER ON THE USE OF COMPANY SYSTEMS
5.2 MONITORING AND SUPERVISION
6. PERSONNEL RESPONSIBLE FOR IMPLEMENTING THE POLICY
8. FINAL CONSIDERATIONS
8.1 DISCIPLINARY ACTIONS AGAINST PROCEDURE VIOLATION
8.2 DOCUMENT REVISION
The Mobile Computing Policy addresses the actions that must be taken by the Company’s personnel who have mobile computing equipment, or who are temporarily using mobile computing equipment.
The Privacy and Data Protection Policy sets forth minimum standards for the collection, access, use, disclosure, disposal, safeguarding and other handling of certain nonpublic identifiable information on current, former, and prospective employees, clients and other third parties that the Company keeps or uses for business purposes. Such information is referred to as “Protected Information”.